Privacy Policy

Hexa Energy Services G.K. ("we"/"our"/"us") recognizes the appropriate handling of personal information as an essential social responsibility in conducting its business. In accordance with this following Privacy Policy, we will strive to protect the personal information of users ("Users") who use this website ("this Site") managed and operated by us, while complying with relevant laws, regulations, and guidelines.

The terms used but not defined in this Privacy Policy shall have the meanings under the Act on the Protection of Personal Information (Personal Information Protection Act) in Japan.

1. Acquisition of Personal Information

(1) When we obtain the personal information from you, we will clarify the purpose of use in advance and use the information only within the scope of that purpose.

(2) To facilitate the smooth operation of our business, we may obtain your personal information such as your name, date of birth, telephone number, email address, and address when responding to your inquiries.

2. Purpose of Use

Personal information we obtain will be used for the following purposes:

Providing information about us and our affiliates
Responding to various inquiries received
Improving this Site and our operations
Providing information, communicating, conducting selection procedures, and managing post-employment matters for job applicants regarding us and our affiliates
Using the information for the purposes explicitly stated at the time of collection
Sending email notifications regarding changes to the Terms of Use for this website or this Privacy Policy

3. Management of Personal Information

We take necessary and appropriate security measures to ensure the accuracy and currency of personal information and to prevent unauthorized access, leakage, loss, alteration, etc.

4. Provision to Third Parties

(1) We will not provide personal data to third parties except (i) those stipulated in this Privacy Policy, (ii) when consent is obtained from the individual, or (iii) when required by applicable laws, regulations, or guidelines.

(2) We may provide personal data to third parties located in foreign countries. While such countries may not have personal information protection systems recognized to have equivalent standard to that in Japan, we will only provide personal information to entities that implement measures required under Japan's Personal Information Protection Act, except (i) where permitted by law or (ii) where the individual's consent is obtained in accordance with methods stipulated by law.

5. Outsourcing

When outsourcing part of personal data processing is necessary to achieve the purposes of use stated in Section 2 of this Privacy Policy, we will ensure the implementation of the necessary security management measures by the outsourcing party and will oversight them appropriately.

6. Joint Use

We and our affiliates may jointly use all items of personal data held by each party, including customer names, addresses, telephone numbers, and other contact information, within the scope of the purposes of use stated in "2. Purpose of Use" above. In such cases, the business operator responsible for management of the personal data shall be us.

7. Use of Cookies

This website uses cookies to understand user usage patterns and improve convenience. The use of cookies does not collect information that can identify individual users. You can refuse to accept cookies by adjusting your browser settings. Please check your browser's settings for details.

8. Disclosure, Correction, etc. of Personal Information

If you request disclosure, correction, deletion, or suspension of use of your personal information held by us, we will respond to you promptly in accordance with laws and regulations.

9. Inquires

For opinions, questions, complaints, or other inquiries regarding handling your personal information, please use the web form to contact the designated point below.

[Contact]

Hexa Energy Service G.K.

Personal Information Inquiry Desk

1-9-2 Marunouchi, Chiyoda-ku, Tokyo

10. Legal Compliance and Continuous Improvement

We will continuously implement measures in accordance with relevant laws (such as the Personal Information Protection Act) and this Privacy Policy, reviewing and revising them as necessary. Any revisions will be announced on this Site.

Established on October 1, 2025